The policies below are designed
to protect the AHF collections while providing the best possible
access to researchers. Your signature on the form indicates that
you agree to these conditions. Researchers may be barred from future
use of the reading room and AHF collections for violating these
The reading room is open to researchers during regular
hours as posted, and follows the general schedule of the Arizona
State University calendar.
- Researchers must sign the Conditions of Use form
each day upon arrival. Permission to examine materials will be
given upon completion and signature of the form.
AHF reserves the right to deny access to any material
that is fragile, not yet processed, or which is restricted at the
wish of the donor.
AHF is a non-circulating, closed stacks repository.
Materials may not leave the Reading Room. Theft or mutilation of
materials is a crime that will be prosecuted.
- No ink may be used in the Reading Room. Pencils
- All coats, briefcases, backpacks, handbags and
personal property not essential to research are to be left in
lockers provided outside the ASU Luhrs Reading Room, located next
- Food, beverages, and smoking are not allowed.
- After signing in you will be given a call form.
Up to 10 items may be listed on a single Call Form. Complete the
form with as much detail as possible, including collection name,
box and folder numbers, call number, and author. Please print
- Items can be pulled ahead of time and placed
on hold if an appointment is made. For out of town researchers
this can be a time saving approach. Please contact the office
at 480-965-3283 or firstname.lastname@example.org to set up a research appointment.
Use of Materials
- All materials are to be handled with great care.
Materials should not be rearranged within their folders or boxes.
They must be kept in the order in which they are delivered. Suspected
irregularities in arrangement should be brought to the attention
of the staff.
- No marks may be added or erased from any archival
- Materials must not be leaned on, written on,
folded anew, traced, or handled in any way likely to damage them.
Reproduction of Materials (photocopies,
photographs, and other media)
- A signed Conditions of Use form is required
before orders can be completed. Telephone or email orders should
fax (480.965.5744) or email the signed form to AHF along with
the Reproduction Order Form. The forms are available in the Reading
Room or on online at http://www.ahfweb.org.
- Copyright: The copyright law of the United States
(Title 17, U.S. Code) governs the making of photocopies or other
reproductions of copyrighted material. Under certain conditions
specified in the law, libraries and archives are authorized to
furnish a photocopy or other reproduction. One of these specified
conditions is that the photocopy or reproduction is not be “used
for any purpose other than private study, scholarship, or research.”
If a user makes a request for, or later uses a photocopy or reproduction
for purposes in excess or “fair use” that user may
be liable for copyright infringement.
- AHF can only grant permission to publish for
materials for which it holds the copyright or those items in the
public domain. It is the responsibility of the researcher to obtain
copyright permission, if copyright resides outside the Foundation.
The publishing party assumes all responsibility for any infringement
of the United States copyright law. The user agrees to indemnify
and hold harmless the Arizona Historical Foundation, its officers,
employees and agents from and against all claims made by any person
asserting the he or she is an owner of copyright.
- No more than 10% of any book will be copied.
Additional restrictions may apply to some materials based on copyright
law and donor restrictions.
- In general, manuscript materials may be copied
in their entirety unless restricted by donor agreement or statute.
- Reproduction is handled on a case by case basis.
For purposes of preservation, fragile and particularly rare items
will not be photocopied or digitized. The Foundation reserves
the right to refuse to accept an order if, in its opinion, fulfillment
of the order would involve violation of copyright law or donor
restrictions, or would damage the original.
- All duplication will be handled by AHF staff.
- Use of cameras or any other duplication technology
in the reading room requires special permission.
- Permission to examine materials does not constitute
permission to publish or quote, either in print or in electronic
format (including web pages). Written authorization from AHF is
required. Researchers who wish to request authorization to publish
must submit a completed Permission to Publish form and use fee.
A use fee is charged for the commercial publication or exhibition
of materials. Use fees are for one-time, one-edition rights. Use
fees are not charged for use of AHF holdings in student papers,
theses or dissertations. To the extent it may properly do so AHF
will grant publication right to qualified applicants. A complimentary
copy of the publication using AHF holdings should be provided
to the Foundation as soon as the work is published.
- Any publication or exhibition of Foundation
materials must be credited to the Arizona Historical Foundation.
Presentation of images in web pages, multimedia format, print,
film or television must be accompanied by a cutline citation to
the Foundation, preferably in close proximity to the image. Materials
appearing in scholarly works must be accompanied by full citations
including the name of the collection, call number or box and folder
- AHF hereby notifies patrons that rush order
services may not be possible and assumes no responsibility for
missed deadlines in case rush service is not available.